HISTORY OF ST. JOSEPH’S ACADEMY 
St. Joseph’s School, an institution situated at the heart of Las Piñas was founded by the Belgian priests in 1914.
Years ago, Fr. Jose Van Runenkelen and Fr. Victor Zaniel, both CICM missionaries from Belgium conceived of establishing a school in Las Piñas, the primary objective of which was to foster literacy in the parish community. It started initially with Grades 1 and 2 and in 1916, the first group of primary pupils graduated. Seeing the success of the first operational years and realizing the urgency of a complete elementary education, the priests sought from the government recognition and authority to operate and offer complete elementary education. St Joseph’s School then became the first Catholic private elementary school in Las Piñas and its neighboring towns.
St. Joseph’s School continued to graduate intellectually and morally upright pupils but unfortunately school was disrupted by the Second World War in 1941. But, in 1946, after the Liberation, St. Joseph’s School resumed operation. There was an increase in enrolment then. So, the school administration requested the Mary Immaculate Conception Sisters of Canada to help administer classes in the whole elementary department.
The first batch of Grade VI pupils graduated in 1922, and the school saw the need for high school education. Through the hard labor and dedication of Fr. Renato Venacht, CICM, together with the administration, the faculty and some parishioners more rooms were constructed thus the Boys High School Department began to operate. This development paved the way to renaming St. Joseph’s School to St. Joseph’s Academy, the school that we know today and now popularly identified with the Las Piñas Bamboo Organ.
By 1949, Fr. Antonio Van Overweld, CICM was the new head of the school. To cater to the Elementary graduates, he decided to establish the boys & girls high school (Coed) with the 1st year level only. Unfortunately, the school could not accommodate the students in one section. So in 1950, for the second batch of 1st year students the boys were separated from the girls. The boys were transferred to St. Andrew’s school of Parañaque. This explains why the 1st batch of 16 students who graduated in 1953 was all girls.
Since then, the school continued to operate smoothly with a clear sense of direction and vision. In the 1960’s, a three- storey building and a new gymnasium were built. This marked the beginning of a continuous expansion to meet the demands of a growing school population.
From the time it was fully established as an institution of learning, it strived to attain its goals. Its concern for its parishioners did not just focus on the young and adolescents. The school has become sensitive to the needs of the adults who could not afford to attend regular classes in the high school. So in 1969, SJA in cooperation with St. Joseph
Parish, the High School Evening Classes for Adults (HEFA) was established.
In the 1980’s major changes in the school’s physical plant of the school took place. The buildings were transformed and patterned after the structural design of the Las Piñas Bamboo Organ Church. The Diamond building, which at present houses the auditorium, the high school library, and the laboratory, was built in 1982. Later, the school insignia was changed into one featuring the world famous Bamboo Organ. These we owe with all gratitude to the selfless efforts of Fr. Mark Lesage, CICM, and Fr. Leo Reiner, CICM.
St. Joseph’s School, an institution situated at the heart of Las Piñas was founded by the Belgian priests in 1914.
Years ago, Fr. Jose Van Runenkelen and Fr. Victor Zaniel, both CICM missionaries from Belgium conceived of establishing a school in Las Piñas, the primary objective of which was to foster literacy in the parish community. It started initially with Grades 1 and 2 and in 1916, the first group of primary pupils graduated. Seeing the success of the first operational years and realizing the urgency of a complete elementary education, the priests sought from the government recognition and authority to operate and offer complete elementary education. St Joseph’s School then became the first Catholic private elementary school in Las Piñas and its neighboring towns.
St. Joseph’s School continued to graduate intellectually and morally upright pupils but unfortunately school was disrupted by the Second World War in 1941. But, in 1946, after the Liberation, St. Joseph’s School resumed operation. There was an increase in enrolment then. So, the school administration requested the Mary Immaculate Conception Sisters of Canada to help administer classes in the whole elementary department.
The first batch of Grade VI pupils graduated in 1922, and the school saw the need for high school education. Through the hard labor and dedication of Fr. Renato Venacht, CICM, together with the administration, the faculty and some parishioners more rooms were constructed thus the Boys High School Department began to operate. This development paved the way to renaming St. Joseph’s School to St. Joseph’s Academy, the school that we know today and now popularly identified with the Las Piñas Bamboo Organ.
By 1949, Fr. Antonio Van Overweld, CICM was the new head of the school. To cater to the Elementary graduates, he decided to establish the boys & girls high school (Coed) with the 1st year level only. Unfortunately, the school could not accommodate the students in one section. So in 1950, for the second batch of 1st year students the boys were separated from the girls. The boys were transferred to St. Andrew’s school of Parañaque. This explains why the 1st batch of 16 students who graduated in 1953 was all girls.
Since then, the school continued to operate smoothly with a clear sense of direction and vision. In the 1960’s, a three- storey building and a new gymnasium were built. This marked the beginning of a continuous expansion to meet the demands of a growing school population.
From the time it was fully established as an institution of learning, it strived to attain its goals. Its concern for its parishioners did not just focus on the young and adolescents. The school has become sensitive to the needs of the adults who could not afford to attend regular classes in the high school. So in 1969, SJA in cooperation with St. Joseph
Parish, the High School Evening Classes for Adults (HEFA) was established.
In the 1980’s major changes in the school’s physical plant of the school took place. The buildings were transformed and patterned after the structural design of the Las Piñas Bamboo Organ Church. The Diamond building, which at present houses the auditorium, the high school library, and the laboratory, was built in 1982. Later, the school insignia was changed into one featuring the world famous Bamboo Organ. These we owe with all gratitude to the selfless efforts of Fr. Mark Lesage, CICM, and Fr. Leo Reiner, CICM.
When Msgr. Allen C. Aganon took over as Director in 2000, renovations, improvements and expansions were made. Facilities like comfort rooms, canteens, clinic, library, including the faculty rooms and different offices were renovated and improved. To meet the demands of technology, photocopying machines, computers, internet, communication lines (telephones and facsimile machine) were made available. In the year 2001, the school logo was changed into one that features the image of St. Joseph with the Child Jesus and bordered on top by the famous Bamboo Organ. The school uniform was changed to green to conform with the colors attributed to St. Joseph. The Drum and Lyre Band was established to hone talents in music and to represent the school in various programs. In December 2002, the department of athletics, under Msgr. Jovito M. Mejino supported by the SJA Alumni Association, unveiled the school’s official athletic logo “Hammerheads”.
Under the auspices of Msgr. Albert A. Venus and Fr. Enrico S. Salazar, S.Y. 2005-2006 swept off the record with numerous changes that occurred. One of these is the construction of the new building which started in March, 2005. The newly-build building adjacent to the Diamond Building is certainly the best. This is a four-storey building which houses the canteen on the first floor; the high-tech Smart Room sits on the second floor; the Library occupies the third floor and the Science Laboratory is on the fourth floor. This is a major change after the construction of the SJA Hall (formerly known as the SJA Gymnasium) in August, 2004. The old High School Library in the Diamond Building is converted into classrooms for the seniors. A portion of it was allocated for the Publications Room and the Student Council Office. We believe that quality education begins with quality facilities.
Today, SJA continues to respond to the call for quality education by developing and molding its youth who will undeniably serve as pillars of community development and of nation building. It dedicates its services to the parishioners of Las Piñas and the nearby parishes.
For years now, the school and its graduates are soaring high to give glory to its name. We now see St. Joseph’s Academy as an institution every Josephian should honor and be proud of because it has gained its own place in the realm of education.
SJA Vision – Mission
Nourished by the Word of God and inspired by the virtues of St. Joseph being obedient, hardworking and just, St. Joseph’s Academy commits itself to direct its purpose as a parochial school in molding its students towards excellence.
Goals and Objectives
The school endeavors to provide an atmosphere that will give pupils/students thorough Christian education and to guide them to live an authentic Christian life by:
Knowing and living the faith more fully through sincere search for truth and responding to it with profoundness.
Rendering life-dedicated service to others as manifested by the Christian witnessing community.
Developing Christian attitudes and values through a well integrated moral, social, religious and academic training.
Developing love and appreciation of country: its history, government and culture, through books, educational trips, seminars and other related activities.
Instilling habits of study, critical thinking, industry and thrift through cooperative learning methods.
TERMINOLOGIES AND DESCRIPTIONS
DOPPSA (Diocese of Parañaque Parochial Schools Associations) – It is the educational arm of the Diocese of Parañaque and its task is to coordinate and promote coherence among different school members.
Board of Trustees – It is the highest policy making body of the institution. It is composed of a Chairman, a Vice-Chairman, a Secretary and a Treasurer.
Director’s Council – It is the chief advisory body that assists the Director on matters affecting the whole operation of the institution. The Committee is composed of the Director, the Principals (Grade School and High School), the Administrative Officer, the Finance Officer, the Student Services Officer and the Human Resource Development Officer.
Director – Chief executive of the entire educational institution. He directs academic and administrative operations of the institution.
Principal – Assists the Director in the attainment of the institutional goals, objectives, functions and responsibilities explicitly stated by the school.
Administrative Officer – supervise personnel of the school and implements policies.
Finance Officer - Implements financial business policies and generally supervises the finances and services of the office in line with the school stated systems, policies and procedures; take charge of the administration of the school physical assets, revenues and expenditures.
Student Services Officer – Take charge of the program management activities at the school level and ensures that the student services program is relevant, efficient and accountable.
HR Officer – Assists the administration in formulating Human Resource policies and programs; acts as the ManCom Secretary.
Prefect of Discipline – Responsible for implementing the code of Discipline for the students in the light of the goals and objectives of the school.
Board of Discipline – Handles disciplinary problems and serious offenses of students and decides on the sanctions to be applied or make disciplinary action for violations committed.
Members of the Board of Discipline
1. Discipline Officer
2. Homeroom Adviser
3. Teacher/s concerned
4. Principal
5. Director
Registrar – Serves as operating officer in matters related to student records. Liaison officer with the DECS in matters pertaining to curricula and enrollment. Signs transcript and certification of student records.
Academic Team– Assists the Principal in the academic achievement and maintenance of excellence in his/her subject area. Responsible for the achievement and maintenance of excellence in his/her subject area. He/She plans, organizes, and directs activities in his/her area. He/She supervises the work of subject teachers, checks lesson plan and test questions, conducts classroom observation, and the like.
CIE (Center for Integral Evangelization) Coordinator – Responsible for the spiritual and religious activities of the school.
Campus Minister – Responsible for the Campus Ministry Program for promoting a Christian atmosphere and fostering a Christian community among Administration, Faculty, Staff and Students.
Guidance Counselor – Implements the guidance program that is geared towards the realization of the objectives of the institution. The Guidance Office conducts testing, interviews, career orientation, personal counseling and the like that responds to the needs of the pupils/ students.
OTHER OFFICES AND STUDENT SERVICES
GUIDANCE AND TESTING OFFICE
The Guidance Office through its services aims to help and assist students to develop themselves into well-rounded individuals, capable of making sound decisions and guided by a sense of values that are rooted in the foundations of our Christian faith for the realization of our SJA Vision-Mission.
Services offered by the Guidance Office:
1. Testing Service
2. Information Service
3. Counseling Service
4. Referral Service
5. Follow-up Service
6. Formation
7. Orientation
The Guidance Office serves as a venue for parent-teacher conferences. (Note: Appointment slips must be secured from the teacher concerned before the meeting is held.)
INSTRUCTIONAL MEDIA CENTER (IMC)
Library – Provide information in different subject areas so as to keep the pupils/students informed and develop their reading habits. The library provides the pupils/students with choice of books and other materials both for personal and academic purposes.
The library as the information center of the school provides the student a maximum access to a balanced collection of print and non-print materials organized in a systematic standardized. It aims to support and supplement the school curriculum.
Library Services:
High School Library
§ Lending of library books and materials
§ Computer Rentals
- Internet Access
- Typing and printing
Grade School Library
§ Lending of library books and materials
Library Hours:
Monday – Friday
8:00 AM – 5:00 PM (Grade School)
6:30 AM – 5:00 PM (High School)
Summer – Every Tuesday (8:00 AM -12:00 NN)
MEDICAL AND DENTAL SERVICES
Clinic – Responsible for monitoring and maintaining the health of the pupils/students and employees.
The school maintains a medical and dental clinic which is open to all SJA students. It renders the following services:
1. First aid and emergency treatment
2. Consultation and treatment of illness
3. Dressing wounds
4. Annual physical examination
5. Annual dental examination
6. Immunization Program
7. Water Analysis
8. Fluoridation
9. Accident Insurance
Cases beyond the capability of the medical clinic are referred to hospital for further evaluation and treatment.
Patients with infectious diseases like sore eyes, mumps, measles, chicken pox, and other contagious diseases are sent home or referred to the hospital whenever required. Pupils/Students with infectious diseases during periodic exams are not allowed to take the test. Parents are advised not to send their children to school if they are infected with any of the above- mentioned diseases.
Pupils/Students who are advised to go home by the school nurse should present to the Prefect of Discipline or his representative the slip signed by the nurse. Exit slips shall be issued by the Prefect of Discipline before the student can goes home.
Note: All Pupils/Students are covered by accident insurance in (renewable for one year), applied in or outside the school.
FOOD SERVICES
The Canteen provides a well-balanced and nutritious food for the students. They come up with a menu plan every month and present nutritional program for the feeding program in the Preschool Department.
The canteen staff assist in the canteen operations during mealtimes and monitors the food sold.
BOOKSTORE
The Bookstore take charge of school supplies materials and other merchandise needed by the pupils/students. Photocopying services are also offered.
The Bookstore is open from Monday to Friday
at 7:30 a.m. – 4:30 p.m.
STUDENT COUNCIL
Student Council – It is the official student government. It seeks to promote individual and group welfare of the students, by fostering goodwill and the Josephian spirit of discipline among different classes, year levels, and student clubs and organizations. It undertakes projects, submits proposals and recommendations that concern the total welfare of the students. The officers are the official representatives of the whole student population.
Officers of Student Clubs/Organizations – They are elected by the members of their respective clubs and organizations. They are the official representatives of the duly recognized clubs and organizations. They make sure that the activities of their clubs or organizations are well-coordinated their programs are effectively implemented and their goals are accomplished.
Class Officers – They are elected by students of each class to represent. Their classes are given responsibility to coordinate and initiate within their official functions.
The Student Council aims to promote unity and harmony among students by:
A. Spear-heading or supporting activities and school programs
B. Enhancing the students’ talents and capabilities
(academics and extra-curricular)
C. Supporting the different organizations
The following are the organizations under the Student Council High School Department:
BARKADAHAN – to promote an atmosphere of brotherhood in our school community; to strengthen the group spirituality and linking faith and life through words and actions.
GLEE CLUB – to improve and develop musical abilities and talents; to promote unity and friendship among students; to build self-confidence.
YOUNG JOURNALISTIC WRITERS’ GROUP
1) To hone the students’ skill in expressing their thoughts and feelings through writing.
2) To encourage students to create writings that will help them broaden their moral perspective and become honest, responsible, campus writer and journalists.
DANCE/SPORTS – to enhance the students’ athletic capabilities and talents to their utmost ability; to give the students a break from (the classroom activities they endure in everyday class sessions ;) to help students develop their talent in skill in dancing and to be able to share with others.
“PROGRAMS AND REMINDERS” ORGANIZATION – to disseminate information programs and reminders to the student body; improve the speaking ability of every member; to help its members to communicate effectively and with ease and confidence.
VISUAL ARTS – to promote harmony and peace through creative communication; to develop students’ skills and creativity in artistic expression.
MATH/SCIENCE CLUB – to make students environmentally aware of their surroundings; to be able to inform each and everyone about the latest information and happenings in the world of Science and Technology.
DRAMATIC ARTS GUILD/KADIPAN – To develop inherent qualities of play-acting capabilities and enhance communication skills; to encourage students to develop to the fullest of their skills and stimulate them to develop self-confidence.
YOUNG LIBRARIANS’ CLUB – to promote the exchange and sharing of knowledge among the members of the group; to stimulate every members in reading through Library Instruction and training; to promote the use of the library and to assist the librarian to serve other students and be a model in promoting good reading habits and the proper use of the Library;
INFORMATION TECHNOLOGY CLUB – its aim is to integrate technological advancement in the field of communication technology in a practical sense in the everyday lives of students. To render Information Technology-related-services in any school activities that may require such services.
PEER COUNSELING GROUP – to create support groups who will serve as role models; to give interested students great listening and helping skills; to provide an opportunity for personal growth and understanding of self and others.
CAMPUS DISCIPLINE OFFICER (CDO) - To assist the office of the Prefect of Discipline in implementing rules and regulations in the campus.
The following are the organizations in the Grade School Department:
SUNSHINE CLUB - to enliven the liturgical celebrations through maximum participation in singing and prayer responses; to develop servant leaders among students; to show joy in serving fellow pupils.
CAMPUS DISCIPLINARY OFFICERS – the extending arms of teachers in the forms of discipline; takes charge in the routinely activities every morning; to form future leaders and to learn how to serve others.
GLEE CLUB – to develop their God’s given talent in choral singing; to improve the quality of their singing voice; to develop self-confidence and self-esteem; to develop camaraderie among pupils of different grade levels.
SPORTS CLUB – to promote the optimum development of the individual physically, mentally and emotionally through sports; to develop and maintain good health and high level of physical fitness.
ART CLUB – to prepare for any task assigned that requires the use of cutting and decorations; to prepare pupils and enhance their talents in drawing and painting contests.
YOUNG WRITERS CLUB – to explore one’s talent in writing; to come up with brilliant ideas to inspire others; to enhance and express oneself with thoroughness in writing.
MATHEMATICS CLUB – to help pupils become good problem solvers; to encourage the pupils to think about and express mathematical ideas with physical materials in pictures and in words.
SCIENCE CLUB – to develop the fondness of discovering and learning things in an interesting way; aims to make the pupils aware of the present condition of the environment.
YOUNG LIBRARIAN CLUB – to stimulate the pupils’ interest and appreciation of literature and to promote the use of the library.
FILIPINO CLUB – to develop the skills of listening, talking, reading and writing in Filipino; to cultivate one’s knowledge in the Filipino language.
FUTURE HOME MAKERS CLUB – to train the children to be good homemakers in the future; to develop a well-rounded personality through personality development or social graces.
SCOUTING CLUB – to explore and discover the world beyond the classroom; to become responsible people with self-reliance, self-esteem and willingness service to others.
DRAMATICS CLUB – to enlighten and enrich the learner’s experience in the arts of acting and drama; to enable the learner to understand and appreciate drama performance.
DANCE CLUB – to unite and promote camaraderie among members as they develop a graceful rhythmic coordination of body movements that will improve posture and body fitness.
COMPUTER CLUB – to share each one’s knowledge in different computer software; to improve one’s socialization skills through group interaction and to enable members to become more knowledgeable in information technology.
DRUM AND LYRE BAND – to develop one’s inclination to playing musical instruments; to share one’s musical talent with fellow pupils and other people in the community.
LAS PIÑAS BOYS CHOIR – was founded prior to the creation of the Festival as an essential part of the parish community and its liturgy. All the members are enrolled in St. Joseph’s Academy where they have the benefit of scholarships earned through engagements and performances.
GENERAL ADMISSION POLICY
Requirements for Admission
1. Original and photocopy of:
a. Birth Certificate
b. Baptismal Certificate
c. Marriage Contract of the Parents under the Catholic Rites
(Single parents should provide a certification of guardianship)
d. Medical Records – history of past and present illnesses including vaccination records (for Kinder and Prep pupils)
2 Two (2) latest ID pictures (1 x 1 black and white or
colored)
3. Photocopy of latest report card bearing the grades for the latest grading period and must have an average grade of at least 80% both in Academic and Conduct. The card must also bear the Principal’s signature (for Grades 1- 6 and 1st - 3rd Year)
4. Certificate of Good Moral Character signed by the Principal of the school last attended
5. If alien, Study Permit/Unified photocopy of Alien Certificate of Registration (ACR).
6. For first 1st year high school – a) interview with the Guidance Counselor and first year advisers b) a certification from the office of the principal stating that the applicant is a candidate for graduation.
Admitted graduates from St. Joseph’s Academy and graduates from other schools are placed under probationary status (academic deportment) for one school year.
Transferring pupils/students may be admitted to any grade/year level provided that they pass the entrance test, have good academic records (no failing or incomplete grade in any subject) and with a very satisfactory rating in conduct.
The school does not accept new applicants:
a. for fourth year level
b. for returning pupils/students with at least an average grade of 80% in academic and average grade of 80% in conduct on the last year of attendance
c. whose parents are non-Catholics
d. who were baptized in non-Catholic Church
Note: 1. Pupils/Students must be a practicing authentic Catholic. The school shall not tolerate dishonesty and anyone who misrepresents himself/herself or gives wrong information regarding his/her faith and religion shall no longer be re-admitted for the next school year. Said student, however, shall be allowed to continue studying in SJA at the end of the school year provided he/she does not assert in anyway his/her own religion or defy or refuse to participate in any of the Catholic activities of the school.
2. Our school is a catholic institution. We do not allow students/pupils to practice or be involved in a non-catholic activity inside the school premises.
B. Registration Procedure
1. Present requirements at the Guidance Office for screening and verification and issuance of application form
2. Proceed to the Cashier for payment
3. Submit form and receipt at the Registrar’s Office for the issuance of the test permit
C. Enrolment Procedure
1. Present Report Card for screening and verification and issuance of application form
2. Proceed to assessment section for assessment and issuance of receipt of payment
3. Submit receipt of payment to the Cashier
4. Proceed to the Registrar’s Office for submission of application form and official receipt of payment for the issuance of admission card
D. Financial Transactions
All financial transactions are done in the Accounting Office. Parents and/or guardians should pay all necessary fees directly to the cashier.
Note: No teacher, employee or pupil/student is allowed to collect any amount for whatever purpose and/or in behalf of any office, club or organization without the explicit and written permission of the School Principal or Director.
Pupils/Students should report immediately to the School Principal or Director any violation of this policy.
TUITION AND FEES
Tuition may be paid in one of the following options.
Full payments upon enrollment for the new school year.
50% down payment – this includes payments of tuition, books, school supplies and miscellaneous fees. The remaining 50% shall be payable in nine (9) montly installments.
20% down payment – this includes payments of tuition, books, school supplies and miscellaneous fees. The remaining 80% is payable in nine (9) monthly installments.
NOTE: All accounts should be settled on or before any scheduled examination, otherwise, the school will implement the “NO PERMIT, NO EXAMINATION” policy which allows the school to bar your child from entering the school campus and attending his/her classes and/or not allow your child to take the examination/s, at the discretion of the school, in case of your failure to pay any of the installment/s, tuition and other school fees that is/are due as indicated in the current schedule of payment and that your child shall only be re-admitted or his/her papers corrected upon payment. Provided, however, that such student shall be solely responsible in keeping up with the lessons, assignments and examinations given during the school days that your child was not allowed entering and/or attending class/es.
No students shall be considered registered as of June 1 2007 unless all previous school year bills have been fully settled.
Old students shall pay a non-refundable reservation fee of P1, 000.00 before the end of the current year which shall be credited to the tuition and other school fees upon enrollment.
New student shall pay a non-refundable special fee of P1, 000.00 per child upon enrollment which is separate and distinct from tuition and miscellaneous fees.
PAYMENTS
All financial transactions shall be done in the Finance department and payments shall only be made directly to the cashier.
No teacher, employee or pupil/student shall be allowed to collect any amount for whatever purpose and/or in behalf of any office, club or organization without the explicit and written permission of the School Administration.
Violation of this policy must be reported immediately.
BAD CHECK POLICY
There will be a P500.00 penalty charge for each dishonored check returned to St. Joseph’s Academy.
WITHHOLDING OF REPORT CARD POLICY
Report cards of students with unpaid obligation/s shall be withheld and may only be released upon payment in full of said obligations.
DROPPING OUT/ CANCELLATION OF ENROLMENT
All cases of dropping out should be made official. Relative thereto, clearance forms should be properly accomplished otherwise such students shall continue to be billed the required fee. Note that there shall be NO REFUND FOR REGISTRATION AND RESERVATION FEES.
The parent should apply for the cancellation of enrolment through the Principal.
Before transacting business, the parent should present a valid Identification Card for recognition purposes.
However, if for compelling reason/s the parent/s of the pupil/student cannot personally process the cancellation, the guardian can do the same with the authorization letter from the parent of the pupil/ student. They should also present their Valid Identification card and of the parents (I.D. cards should have signatures).
Procedures:
Step 1 – The parent/guardian must present a valid Identification Card
before securing a cancellation form from the Registrar.
Step 2 – The accomplished form is presented to the principal for his/ her
approval and signature.
Step 3 – The student, accompanied by his/her parent/ guardian, should
be interviewed by the counselor before he/she leaves the school.
Step 4 - The student and his/her parent/guardian, seek clearance from the
Adviser, Librarian and Textbook head.
Step 5 – The student surrenders his/her Identification Card to the Prefect
of Discipline.
Step 6 – The parent/guardian proceeds to the Cashier and Finance
Officer for payment of other fees.
Step 7 – The withdrawal form should be presented to the School
Director for his final approval and signature.
Step 8 – The parent/guardian submits five (5) copies of the
accomplished cancellation form to the Registrar who takes charge
of furnishing a copy each to the student, the Principal, the
Adviser and the Finance Officer.
All cases of withdrawal should be made official. Drop-outs are required to accomplish a form signed by school officials. If a pupil/student is officially dropped, please refer to section 66 (Tuition Charges).
Pupil/student who fail “to drop” officially will continue paying the required fees. All accounts must be settled before the issuance of clearance/ credentials.
POLICY ON REFUND
We follow the Department of Education policy on refund as stipulated in the 1992 Manual of regulations for Private Schools, 8th edition which states:
Section 66. TUITION CHARGES – A student who transfers or otherwise withdraws, in writing, within two weeks after the beginning of classes and who has already paid the pertinent tuition and other school fees in full or any length longer than one (1) month may be charged 10% of the total amount due for the term if he withdraws within the first week of classes, or 20% if within the second week of classes, regardless of whether or not he has actually attended the classes. The student may be charged all the school fees in full if he withdraws anytime after the second week of classes. However, if the transfer or withdrawal is due to a justifiable reason, the student shall be charged the pertinent fees only up to and including the last month of attendance.
Notice of withdrawal must be done in WRITING. There is NO refund for Registration and Reservation Fees.
SCHOLARSHIP AND SERVICE GRANTS
. Graduates who ranked first and second in the graduating classes of St. Joseph’s Academy and other schools, private or public, are granted scholarship discounts. He/She should maintain an average grade of 87% in any grading period.
a. Valedictorian - 50%
b. Salutatorian - 30%
STUDENT’S DIARY
It is the responsibility of parents and guardians to know the performance and status of their children in school.
Pupils/Students are given a diary which provides a continuous link of communication between parents and school authorities. They are required to bring their diary every school day signed by their parents.
UNIFORM
The SJA uniform serves to identify bonafide student of St. Joseph’s Academy. All students must always be in clean and complete uniform whenever they are in the campus during class days, unless exempted by the Principal or the Prefect of Discipline.
The uniform for boys and girls consists of the following:
GRADE/YEAR LEVEL BOYS GIRLS
Kinder, Prep green shorts checkered jumper skirt
white polo shirt white blouse, ribbon
Grades I, II, III khaki shorts checkered skirt
white polo shirt white blouse, ribbon
Grades IV, V, VI khaki pants checkered skirt
white polo shirt white blouse, ribbon
First to Fourth Year khaki pants checkered skirt
white polo shirt (3”below kneecap)
white blouse, tie
(Straight cut, no side slit,
no polo jacket)
*Undershirts for boys and girls (GS and HS) should be plain white.
- Black leather shoes and white socks with SJA logo for all.
- PE Uniform : Jogging pants with SJA T-shirt and rubber shoes
- Haircut for boys: Barber’s cut (haircut inspection - every first
Monday of the month)
- CAT Uniform : PE T-shirt and denim pants (standard cut)
IDENTIFICATION CARD (ID)
1. The school observes the “No ID, No Entry” policy.
2. A student should at all times wear his/her ID card inside the
campus and during off-campus activities.
3. The ID should be worn properly; (Reminder: no stickers should be
attached to it and no other ID should be worn over the school
ID).
4. The ID card is NON-TRANSFERABLE. (Borrowing or lending
of ID card is an offense.
5. In case of loss or when ID is misplaced, forgotten, or destroyed,
students should immediately inform the Office of the Prefect of
Discipline about it. If the ID is not recovered, the student must apply
for a new ID in the Registrar’s Office:
The Registrar’s Office shall require the following:
Pay a processing fee to the cashier
Present the receipt to the Registrar’s Office
Fill up a form
The registrar will issue a temporary ID which shall be valid until the new ID is released
GENERAL ACADEMIC PROGRAMS
There are four major examinations scheduled by the school as indicated in the school calendar.
No pupil/student shall be exempted from any of the four examinations.
No special examination shall be given to a pupil/student who is absent. Pupil/Student who will represent the school in out-of-campus academic and non-academic activities who missed a quiz will have a score computed by ratio and proportion and given credit to the subject.
SELECTION OF HONOR STUDENTS
The following are the bases for the selection of honors:
Grade School:
General average of 87%, no grades lower than 83% in any subject (academic and non-academic), no grade lower than 80% in Conduct.
High School:
General Average of 87% no grades lower than 80% in any subject (academic and non-academic), no grade lower than 80% in Conduct.
Honor cards are given after every quarter to pupils/students who meet the required grade/average.)
Note: The computation is based on the units assigned to each subject.
Conditionally Enrolled pupils/students who qualified as Outstanding Pupil/Student will be given due recognition.
Additional bases for graduating class:
The ranking in academics shall be based on the general average of the graduating pupil/student in the last two (2) curriculum years on a one third two thirds basis. The student/pupil with the highest average will be considered first in rank.
To determine the rank of each candidate, the ranking on the quality factor is multiplied by the corresponding weight and the sum thereof, divided by ten.
Academic Weight ------------- 60%
Co-curricular ------------------ 30%
Conduct ------------------------ 10%
(Note: The same system of computation is applied to the lower grades/year levels.
COMPUTATION OF ACADEMIC GRADES
For Grade School and High School:
Grade computation is based on the following:
50% Quizzes (oral tests in English and Filipino included)
30% Periodic Test
20% Class Standing (recitations, assignments, book reports, themes, experiments, projects included)
Religion is a way of life and because of this; a significantly different rating system will be used to determine the grade of the students. Focus is given more on the practical applications to real life situations. Rating to be used will be:
20 % Quizzes
20 % P. T.
20% C.S
Homework – 5%
Recitation – 10%
Seatwork - 5%
20 % Special Project / Assignment
20 % Membership and participation in the clubs and
religious activities inside and outside the
classroom. Membership and involvement in
parish organizations and ministries
100% Total Raw Score
TUTORING
The school discourages any teacher from engaging in private tutoring. However, under circumstances when this service is reasonably needed by the pupil/student, the following are to be followed:
1. No teacher shall tutor his/her own pupil/student or a student in the level where he/she teaches.
2. The Adviser shall recommend to the office pupil/student who needs to be tutored.
3. The Principal shall study the recommendation and after determining its validity, endorses the recommendation to the adviser who in turn officially notifies the parents of the pupil/students concerned.
4. Tutoring should be done outside the school.
5. Any tutoring done without observing the above mentioned guidelines shall be subject to disciplinary action.
(Note: Subject teachers give refresher courses to students whose grades are 70% - 72%).
CODE OF DISCIPLINE
Pupils/Students who enroll at St. Joseph’s Academy are bound to comply with the rules and regulations of the school.
Pupils/Students are expected:
1. To be aware of their responsibility of upholding and projecting a good image of St. Joseph’s Academy.
2. To value self-discipline based on self-respect and respect for others.
3. To manifest their Catholic faith through active participation in the liturgical celebrations and Spiritual Formation Program of the school and the parish.
Provisions Exclusive for the Grade School Pupils
SJA as an institution envisions providing the necessary values which would prepare the children to become independent and responsible. However, with the changing conditions of their environment, they tend to disobey the policies and guidelines set by the school. It is for this reason that the school formulated special provisions exclusive for the grade school pupils.
Approach
It has been the observation that children in the grade school commit the same violations as the high school students. The difference lies in their intention. Because of the children’s level of maturity or understanding, the approach should be more of parenting/counseling and will consider the context or situations of the grade school pupils as follows:
1. Psychology of the Child
2. Historical or Family Background
3. Role of parents which will be highly recommended
4. Concepts of collaboration and coordination between the school and the
home which will be highly employed.
The very end of which will not be punishment but forming them. The value of the child’s total development will always be taken into consideration.
Procedure
As stated in the Manual of Regulations for Private Schools on the authority to maintain school discipline, school officials and teachers shall have the right to impose appropriate and reasonable disciplinary measures on children who commit infractions of good discipline. However, no cruel or physically harmful punishment shall be imposed against any pupil.
In consonance with the Manual of Regulations for Private School, St. Joseph’s Academy will require its pupil who violates the rules and regulations to undergo regular counseling sessions/ formations with their parents. Parents will be informed through their children of their offenses and the special place or venue will be accorded. Series of formations/ counseling will be designed by the Prefect of Discipline, Guidance Counselor, Center for Integral Evangelization ( CIE ) and the School Chaplain. Pupil violation will be treated more like a child to a father/ mother approach. Children should feel that they did something wrong and this should be corrected.
Steps;
A. For offenses which are not very serious in nature:
1. Class Adviser/Subject teacher talks to the child about the offense committed.
2. Parents will be informed of the conduct of their children.
B. For a persistent offender (a child who commits an offense for five times or more), a formation/counseling program is designed by the Guidance Counselor, Center for Integral Evangelization (CIE), School Chaplain and Prefect of Discipline.
The stages for implementation are:
1. A special agreement is signed by the parent and the school represented by the Prefect of Discipline.
2. The parent and the child attend the counseling program.
3. Films that speak about family values are viewed by the parent and the child.
4. Conference with the Prefect of Discipline.
The parents’ inability to comply, collaborate or cooperate in the on-going formation/counseling session may be a cause for the child’s low grade in Conduct, conditionally-enrolled status or recommendation for transfer.
CONDUCT OUTSIDE THE SCHOOL
Pupils/Students of St. Joseph’s Academy are expected:
To perform their civic duties in as far as the activities they engage in are not in conflict without prejudice to the policies and objectives of the school.
To keep away from bars, gambling joints and other places of ill-repute and to refrain from joining in immoral activities. Students found in these places, and/or are members of the group engaging in the mentioned activities shall be subject to disciplinary action.
To refrain from associating with men and women of questionable character and mean conduct or to join fraternities, sororities or gangs. Fraternities, sororities or gangs are not allowed within or outside the school.
To secure a permit to hold outside the school activities as excursions, field trips, picnics.
To refrain from the use of prohibited drugs because they are hazards to students.
To avoid going to malls and amusement centers when in school uniform unless accompanied by parents/guardians.
To comply with the academic requirements and school policies before joining beauty contests, show business and the like.
To wear school uniform properly and with dignity.
CONDUCT INSIDE THE SCHOOL
The pupils/students are expected:
1. To observe silence and decorum during line formation and flag ceremony, when going up or down the stairs and when passing along the corridors. Same should be done in the library, chapel, clinic, conference rooms where sessions are going on and in other areas on the campus where silence is required.
2. To sing the National Anthem and the school hymn and to recite the Panatang Makabayan, Mission-Vision and Prayer to St. Joseph with reverence during the morning ceremony and other school functions.
3. To pray before and after class.
4. To stand in attention and joins in the recitation of the “Angelus” and ‘3 o’clock Prayer”.
5. To respect and obey the school authorities.
6. To report immediately to the Class Adviser or Prefect of Discipline any misunderstanding between pupils/students.
7. To practice modesty in words and in actions.
8. To keep the school campus clean, tidy and orderly.
9. To practice the value of industry.
10. To value and protect school properties by handling them with care.
11. To wear the ID card at all times in the campus.
12. To bring with them all required projects or assignments. Parents are discouraged to bring such requirement to school. Pupils/Students should be trained to be responsible for their things.
13. To observe curfew hours starting 5:30 p.m. For important affairs beyond curfew hour or those held on Saturdays and Sundays, written permit should be secured from the Principal’s Office or to the Office of the Prefect of Discipline.
14. To seek the approval of the Principal or Head of Discipline or Student Council Adviser before posting or circulating any poster or circulating any information inside or outside the school campus.
15. To refrain from buying in the canteen and not to making phone calls during class hours. For emergency cases, pupils/students must secure a written permit from the Principal’s Office.
16. To refrain from bringing cellular phones, compact disks,
Discman, walkman, game boy, and the like. (Violation of
this guideline could lead to confiscation of the said items.
The Prefect of Discipline or any employee authorized by the Prefect of Discipline or any faculty member has the right to search or confiscate the above mentioned paraphernalias.)
17. To transact official business with proper school authorities only.
18. To refrain from going out of the campus without a written permission from the Principal/Discipline Officer.
Note:
1. Violation of any of the above rules will mean minor or major offense as stated in the code of discipline.
CLASSROOM DISCIPLINE
Effective classroom discipline provides an atmosphere conducive to the teaching-learning process.
1. Each Pupil/Student is assigned a seat according to the seat plan made by the Adviser. However, the subject teacher may change temporarily the seating arrangement during his class. Of so needed a pupil/student may transfer temporarily or permanently as the case may be for valid reason, with the permission of the class adviser or subject teacher.
2. Pupils/Students should give due respect to teachers and classmates. Making insulting remarks, name calling and laughing at the mistakes of others should be avoided.
Pupils/Students are expected to stand when the teacher enters the classroom, during the opening and closing prayers and whenever a visitor enters the room.
Pupils/students should wait for their teacher quietly inside the room. If the teacher fails to report to his/her class in five (5) minutes, the Class President should notify the Principal.
Pupils/Students should avoid roaming around the room and transferring seats during class hours.
Pupils/Students should avoid howling and shouting.
Pupils/Students should sit properly and keep their feet off the walls and back of chairs. Good posture is a manifestation of good manners and one’s interest in class.
Pupils/Students should refrain from writing anything on the blackboard and bulletin board unless given permission by the teacher.
Pupils/Students should maintain cleanliness and orderliness in the classroom at all times.
Violation of the said rules and regulations will affect the conduct grades (6 accumulated violations for H.S and 12 for G.S. will mean a grade of 75% in conduct
Finance Officer - Implements financial business policies and generally supervises the finances and services of the office in line with the school stated systems, policies and procedures; take charge of the administration of the school physical assets, revenues and expenditures.
Student Services Officer – Take charge of the program management activities at the school level and ensures that the student services program is relevant, efficient and accountable.
HR Officer – Assists the administration in formulating Human Resource policies and programs; acts as the ManCom Secretary.
Prefect of Discipline – Responsible for implementing the code of Discipline for the students in the light of the goals and objectives of the school.
Board of Discipline – Handles disciplinary problems and serious offenses of students and decides on the sanctions to be applied or make disciplinary action for violations committed.
Members of the Board of Discipline
1. Discipline Officer
2. Homeroom Adviser
3. Teacher/s concerned
4. Principal
5. Director
Registrar – Serves as operating officer in matters related to student records. Liaison officer with the DECS in matters pertaining to curricula and enrollment. Signs transcript and certification of student records.
Academic Team– Assists the Principal in the academic achievement and maintenance of excellence in his/her subject area. Responsible for the achievement and maintenance of excellence in his/her subject area. He/She plans, organizes, and directs activities in his/her area. He/She supervises the work of subject teachers, checks lesson plan and test questions, conducts classroom observation, and the like.
CIE (Center for Integral Evangelization) Coordinator – Responsible for the spiritual and religious activities of the school.
Campus Minister – Responsible for the Campus Ministry Program for promoting a Christian atmosphere and fostering a Christian community among Administration, Faculty, Staff and Students.
Guidance Counselor – Implements the guidance program that is geared towards the realization of the objectives of the institution. The Guidance Office conducts testing, interviews, career orientation, personal counseling and the like that responds to the needs of the pupils/ students.
OTHER OFFICES AND STUDENT SERVICES
GUIDANCE AND TESTING OFFICE
The Guidance Office through its services aims to help and assist students to develop themselves into well-rounded individuals, capable of making sound decisions and guided by a sense of values that are rooted in the foundations of our Christian faith for the realization of our SJA Vision-Mission.
Services offered by the Guidance Office:
1. Testing Service
2. Information Service
3. Counseling Service
4. Referral Service
5. Follow-up Service
6. Formation
7. Orientation
The Guidance Office serves as a venue for parent-teacher conferences. (Note: Appointment slips must be secured from the teacher concerned before the meeting is held.)
INSTRUCTIONAL MEDIA CENTER (IMC)
Library – Provide information in different subject areas so as to keep the pupils/students informed and develop their reading habits. The library provides the pupils/students with choice of books and other materials both for personal and academic purposes.
The library as the information center of the school provides the student a maximum access to a balanced collection of print and non-print materials organized in a systematic standardized. It aims to support and supplement the school curriculum.
Library Services:
High School Library
§ Lending of library books and materials
§ Computer Rentals
- Internet Access
- Typing and printing
Grade School Library
§ Lending of library books and materials
Library Hours:
Monday – Friday
8:00 AM – 5:00 PM (Grade School)
6:30 AM – 5:00 PM (High School)
Summer – Every Tuesday (8:00 AM -12:00 NN)
MEDICAL AND DENTAL SERVICES
Clinic – Responsible for monitoring and maintaining the health of the pupils/students and employees.
The school maintains a medical and dental clinic which is open to all SJA students. It renders the following services:
1. First aid and emergency treatment
2. Consultation and treatment of illness
3. Dressing wounds
4. Annual physical examination
5. Annual dental examination
6. Immunization Program
7. Water Analysis
8. Fluoridation
9. Accident Insurance
Cases beyond the capability of the medical clinic are referred to hospital for further evaluation and treatment.
Patients with infectious diseases like sore eyes, mumps, measles, chicken pox, and other contagious diseases are sent home or referred to the hospital whenever required. Pupils/Students with infectious diseases during periodic exams are not allowed to take the test. Parents are advised not to send their children to school if they are infected with any of the above- mentioned diseases.
Pupils/Students who are advised to go home by the school nurse should present to the Prefect of Discipline or his representative the slip signed by the nurse. Exit slips shall be issued by the Prefect of Discipline before the student can goes home.
Note: All Pupils/Students are covered by accident insurance in (renewable for one year), applied in or outside the school.
FOOD SERVICES
The Canteen provides a well-balanced and nutritious food for the students. They come up with a menu plan every month and present nutritional program for the feeding program in the Preschool Department.
The canteen staff assist in the canteen operations during mealtimes and monitors the food sold.
BOOKSTORE
The Bookstore take charge of school supplies materials and other merchandise needed by the pupils/students. Photocopying services are also offered.
The Bookstore is open from Monday to Friday
at 7:30 a.m. – 4:30 p.m.
STUDENT COUNCIL
Student Council – It is the official student government. It seeks to promote individual and group welfare of the students, by fostering goodwill and the Josephian spirit of discipline among different classes, year levels, and student clubs and organizations. It undertakes projects, submits proposals and recommendations that concern the total welfare of the students. The officers are the official representatives of the whole student population.
Officers of Student Clubs/Organizations – They are elected by the members of their respective clubs and organizations. They are the official representatives of the duly recognized clubs and organizations. They make sure that the activities of their clubs or organizations are well-coordinated their programs are effectively implemented and their goals are accomplished.
Class Officers – They are elected by students of each class to represent. Their classes are given responsibility to coordinate and initiate within their official functions.
The Student Council aims to promote unity and harmony among students by:
A. Spear-heading or supporting activities and school programs
B. Enhancing the students’ talents and capabilities
(academics and extra-curricular)
C. Supporting the different organizations
The following are the organizations under the Student Council High School Department:
BARKADAHAN – to promote an atmosphere of brotherhood in our school community; to strengthen the group spirituality and linking faith and life through words and actions.
GLEE CLUB – to improve and develop musical abilities and talents; to promote unity and friendship among students; to build self-confidence.
YOUNG JOURNALISTIC WRITERS’ GROUP
1) To hone the students’ skill in expressing their thoughts and feelings through writing.
2) To encourage students to create writings that will help them broaden their moral perspective and become honest, responsible, campus writer and journalists.
DANCE/SPORTS – to enhance the students’ athletic capabilities and talents to their utmost ability; to give the students a break from (the classroom activities they endure in everyday class sessions ;) to help students develop their talent in skill in dancing and to be able to share with others.
“PROGRAMS AND REMINDERS” ORGANIZATION – to disseminate information programs and reminders to the student body; improve the speaking ability of every member; to help its members to communicate effectively and with ease and confidence.
VISUAL ARTS – to promote harmony and peace through creative communication; to develop students’ skills and creativity in artistic expression.
MATH/SCIENCE CLUB – to make students environmentally aware of their surroundings; to be able to inform each and everyone about the latest information and happenings in the world of Science and Technology.
DRAMATIC ARTS GUILD/KADIPAN – To develop inherent qualities of play-acting capabilities and enhance communication skills; to encourage students to develop to the fullest of their skills and stimulate them to develop self-confidence.
YOUNG LIBRARIANS’ CLUB – to promote the exchange and sharing of knowledge among the members of the group; to stimulate every members in reading through Library Instruction and training; to promote the use of the library and to assist the librarian to serve other students and be a model in promoting good reading habits and the proper use of the Library;
INFORMATION TECHNOLOGY CLUB – its aim is to integrate technological advancement in the field of communication technology in a practical sense in the everyday lives of students. To render Information Technology-related-services in any school activities that may require such services.
PEER COUNSELING GROUP – to create support groups who will serve as role models; to give interested students great listening and helping skills; to provide an opportunity for personal growth and understanding of self and others.
CAMPUS DISCIPLINE OFFICER (CDO) - To assist the office of the Prefect of Discipline in implementing rules and regulations in the campus.
The following are the organizations in the Grade School Department:
SUNSHINE CLUB - to enliven the liturgical celebrations through maximum participation in singing and prayer responses; to develop servant leaders among students; to show joy in serving fellow pupils.
CAMPUS DISCIPLINARY OFFICERS – the extending arms of teachers in the forms of discipline; takes charge in the routinely activities every morning; to form future leaders and to learn how to serve others.
GLEE CLUB – to develop their God’s given talent in choral singing; to improve the quality of their singing voice; to develop self-confidence and self-esteem; to develop camaraderie among pupils of different grade levels.
SPORTS CLUB – to promote the optimum development of the individual physically, mentally and emotionally through sports; to develop and maintain good health and high level of physical fitness.
ART CLUB – to prepare for any task assigned that requires the use of cutting and decorations; to prepare pupils and enhance their talents in drawing and painting contests.
YOUNG WRITERS CLUB – to explore one’s talent in writing; to come up with brilliant ideas to inspire others; to enhance and express oneself with thoroughness in writing.
MATHEMATICS CLUB – to help pupils become good problem solvers; to encourage the pupils to think about and express mathematical ideas with physical materials in pictures and in words.
SCIENCE CLUB – to develop the fondness of discovering and learning things in an interesting way; aims to make the pupils aware of the present condition of the environment.
YOUNG LIBRARIAN CLUB – to stimulate the pupils’ interest and appreciation of literature and to promote the use of the library.
FILIPINO CLUB – to develop the skills of listening, talking, reading and writing in Filipino; to cultivate one’s knowledge in the Filipino language.
FUTURE HOME MAKERS CLUB – to train the children to be good homemakers in the future; to develop a well-rounded personality through personality development or social graces.
SCOUTING CLUB – to explore and discover the world beyond the classroom; to become responsible people with self-reliance, self-esteem and willingness service to others.
DRAMATICS CLUB – to enlighten and enrich the learner’s experience in the arts of acting and drama; to enable the learner to understand and appreciate drama performance.
DANCE CLUB – to unite and promote camaraderie among members as they develop a graceful rhythmic coordination of body movements that will improve posture and body fitness.
COMPUTER CLUB – to share each one’s knowledge in different computer software; to improve one’s socialization skills through group interaction and to enable members to become more knowledgeable in information technology.
DRUM AND LYRE BAND – to develop one’s inclination to playing musical instruments; to share one’s musical talent with fellow pupils and other people in the community.
LAS PIÑAS BOYS CHOIR – was founded prior to the creation of the Festival as an essential part of the parish community and its liturgy. All the members are enrolled in St. Joseph’s Academy where they have the benefit of scholarships earned through engagements and performances.
GENERAL ADMISSION POLICY
Requirements for Admission
1. Original and photocopy of:
a. Birth Certificate
b. Baptismal Certificate
c. Marriage Contract of the Parents under the Catholic Rites
(Single parents should provide a certification of guardianship)
d. Medical Records – history of past and present illnesses including vaccination records (for Kinder and Prep pupils)
2 Two (2) latest ID pictures (1 x 1 black and white or
colored)
3. Photocopy of latest report card bearing the grades for the latest grading period and must have an average grade of at least 80% both in Academic and Conduct. The card must also bear the Principal’s signature (for Grades 1- 6 and 1st - 3rd Year)
4. Certificate of Good Moral Character signed by the Principal of the school last attended
5. If alien, Study Permit/Unified photocopy of Alien Certificate of Registration (ACR).
6. For first 1st year high school – a) interview with the Guidance Counselor and first year advisers b) a certification from the office of the principal stating that the applicant is a candidate for graduation.
Admitted graduates from St. Joseph’s Academy and graduates from other schools are placed under probationary status (academic deportment) for one school year.
Transferring pupils/students may be admitted to any grade/year level provided that they pass the entrance test, have good academic records (no failing or incomplete grade in any subject) and with a very satisfactory rating in conduct.
The school does not accept new applicants:
a. for fourth year level
b. for returning pupils/students with at least an average grade of 80% in academic and average grade of 80% in conduct on the last year of attendance
c. whose parents are non-Catholics
d. who were baptized in non-Catholic Church
Note: 1. Pupils/Students must be a practicing authentic Catholic. The school shall not tolerate dishonesty and anyone who misrepresents himself/herself or gives wrong information regarding his/her faith and religion shall no longer be re-admitted for the next school year. Said student, however, shall be allowed to continue studying in SJA at the end of the school year provided he/she does not assert in anyway his/her own religion or defy or refuse to participate in any of the Catholic activities of the school.
2. Our school is a catholic institution. We do not allow students/pupils to practice or be involved in a non-catholic activity inside the school premises.
B. Registration Procedure
1. Present requirements at the Guidance Office for screening and verification and issuance of application form
2. Proceed to the Cashier for payment
3. Submit form and receipt at the Registrar’s Office for the issuance of the test permit
C. Enrolment Procedure
1. Present Report Card for screening and verification and issuance of application form
2. Proceed to assessment section for assessment and issuance of receipt of payment
3. Submit receipt of payment to the Cashier
4. Proceed to the Registrar’s Office for submission of application form and official receipt of payment for the issuance of admission card
D. Financial Transactions
All financial transactions are done in the Accounting Office. Parents and/or guardians should pay all necessary fees directly to the cashier.
Note: No teacher, employee or pupil/student is allowed to collect any amount for whatever purpose and/or in behalf of any office, club or organization without the explicit and written permission of the School Principal or Director.
Pupils/Students should report immediately to the School Principal or Director any violation of this policy.
TUITION AND FEES
Tuition may be paid in one of the following options.
Full payments upon enrollment for the new school year.
50% down payment – this includes payments of tuition, books, school supplies and miscellaneous fees. The remaining 50% shall be payable in nine (9) montly installments.
20% down payment – this includes payments of tuition, books, school supplies and miscellaneous fees. The remaining 80% is payable in nine (9) monthly installments.
NOTE: All accounts should be settled on or before any scheduled examination, otherwise, the school will implement the “NO PERMIT, NO EXAMINATION” policy which allows the school to bar your child from entering the school campus and attending his/her classes and/or not allow your child to take the examination/s, at the discretion of the school, in case of your failure to pay any of the installment/s, tuition and other school fees that is/are due as indicated in the current schedule of payment and that your child shall only be re-admitted or his/her papers corrected upon payment. Provided, however, that such student shall be solely responsible in keeping up with the lessons, assignments and examinations given during the school days that your child was not allowed entering and/or attending class/es.
No students shall be considered registered as of June 1 2007 unless all previous school year bills have been fully settled.
Old students shall pay a non-refundable reservation fee of P1, 000.00 before the end of the current year which shall be credited to the tuition and other school fees upon enrollment.
New student shall pay a non-refundable special fee of P1, 000.00 per child upon enrollment which is separate and distinct from tuition and miscellaneous fees.
PAYMENTS
All financial transactions shall be done in the Finance department and payments shall only be made directly to the cashier.
No teacher, employee or pupil/student shall be allowed to collect any amount for whatever purpose and/or in behalf of any office, club or organization without the explicit and written permission of the School Administration.
Violation of this policy must be reported immediately.
BAD CHECK POLICY
There will be a P500.00 penalty charge for each dishonored check returned to St. Joseph’s Academy.
WITHHOLDING OF REPORT CARD POLICY
Report cards of students with unpaid obligation/s shall be withheld and may only be released upon payment in full of said obligations.
DROPPING OUT/ CANCELLATION OF ENROLMENT
All cases of dropping out should be made official. Relative thereto, clearance forms should be properly accomplished otherwise such students shall continue to be billed the required fee. Note that there shall be NO REFUND FOR REGISTRATION AND RESERVATION FEES.
The parent should apply for the cancellation of enrolment through the Principal.
Before transacting business, the parent should present a valid Identification Card for recognition purposes.
However, if for compelling reason/s the parent/s of the pupil/student cannot personally process the cancellation, the guardian can do the same with the authorization letter from the parent of the pupil/ student. They should also present their Valid Identification card and of the parents (I.D. cards should have signatures).
Procedures:
Step 1 – The parent/guardian must present a valid Identification Card
before securing a cancellation form from the Registrar.
Step 2 – The accomplished form is presented to the principal for his/ her
approval and signature.
Step 3 – The student, accompanied by his/her parent/ guardian, should
be interviewed by the counselor before he/she leaves the school.
Step 4 - The student and his/her parent/guardian, seek clearance from the
Adviser, Librarian and Textbook head.
Step 5 – The student surrenders his/her Identification Card to the Prefect
of Discipline.
Step 6 – The parent/guardian proceeds to the Cashier and Finance
Officer for payment of other fees.
Step 7 – The withdrawal form should be presented to the School
Director for his final approval and signature.
Step 8 – The parent/guardian submits five (5) copies of the
accomplished cancellation form to the Registrar who takes charge
of furnishing a copy each to the student, the Principal, the
Adviser and the Finance Officer.
All cases of withdrawal should be made official. Drop-outs are required to accomplish a form signed by school officials. If a pupil/student is officially dropped, please refer to section 66 (Tuition Charges).
Pupil/student who fail “to drop” officially will continue paying the required fees. All accounts must be settled before the issuance of clearance/ credentials.
POLICY ON REFUND
We follow the Department of Education policy on refund as stipulated in the 1992 Manual of regulations for Private Schools, 8th edition which states:
Section 66. TUITION CHARGES – A student who transfers or otherwise withdraws, in writing, within two weeks after the beginning of classes and who has already paid the pertinent tuition and other school fees in full or any length longer than one (1) month may be charged 10% of the total amount due for the term if he withdraws within the first week of classes, or 20% if within the second week of classes, regardless of whether or not he has actually attended the classes. The student may be charged all the school fees in full if he withdraws anytime after the second week of classes. However, if the transfer or withdrawal is due to a justifiable reason, the student shall be charged the pertinent fees only up to and including the last month of attendance.
Notice of withdrawal must be done in WRITING. There is NO refund for Registration and Reservation Fees.
SCHOLARSHIP AND SERVICE GRANTS
. Graduates who ranked first and second in the graduating classes of St. Joseph’s Academy and other schools, private or public, are granted scholarship discounts. He/She should maintain an average grade of 87% in any grading period.
a. Valedictorian - 50%
b. Salutatorian - 30%
STUDENT’S DIARY
It is the responsibility of parents and guardians to know the performance and status of their children in school.
Pupils/Students are given a diary which provides a continuous link of communication between parents and school authorities. They are required to bring their diary every school day signed by their parents.
UNIFORM
The SJA uniform serves to identify bonafide student of St. Joseph’s Academy. All students must always be in clean and complete uniform whenever they are in the campus during class days, unless exempted by the Principal or the Prefect of Discipline.
The uniform for boys and girls consists of the following:
GRADE/YEAR LEVEL BOYS GIRLS
Kinder, Prep green shorts checkered jumper skirt
white polo shirt white blouse, ribbon
Grades I, II, III khaki shorts checkered skirt
white polo shirt white blouse, ribbon
Grades IV, V, VI khaki pants checkered skirt
white polo shirt white blouse, ribbon
First to Fourth Year khaki pants checkered skirt
white polo shirt (3”below kneecap)
white blouse, tie
(Straight cut, no side slit,
no polo jacket)
*Undershirts for boys and girls (GS and HS) should be plain white.
- Black leather shoes and white socks with SJA logo for all.
- PE Uniform : Jogging pants with SJA T-shirt and rubber shoes
- Haircut for boys: Barber’s cut (haircut inspection - every first
Monday of the month)
- CAT Uniform : PE T-shirt and denim pants (standard cut)
IDENTIFICATION CARD (ID)
1. The school observes the “No ID, No Entry” policy.
2. A student should at all times wear his/her ID card inside the
campus and during off-campus activities.
3. The ID should be worn properly; (Reminder: no stickers should be
attached to it and no other ID should be worn over the school
ID).
4. The ID card is NON-TRANSFERABLE. (Borrowing or lending
of ID card is an offense.
5. In case of loss or when ID is misplaced, forgotten, or destroyed,
students should immediately inform the Office of the Prefect of
Discipline about it. If the ID is not recovered, the student must apply
for a new ID in the Registrar’s Office:
The Registrar’s Office shall require the following:
Pay a processing fee to the cashier
Present the receipt to the Registrar’s Office
Fill up a form
The registrar will issue a temporary ID which shall be valid until the new ID is released
GENERAL ACADEMIC PROGRAMS
There are four major examinations scheduled by the school as indicated in the school calendar.
No pupil/student shall be exempted from any of the four examinations.
No special examination shall be given to a pupil/student who is absent. Pupil/Student who will represent the school in out-of-campus academic and non-academic activities who missed a quiz will have a score computed by ratio and proportion and given credit to the subject.
SELECTION OF HONOR STUDENTS
The following are the bases for the selection of honors:
Grade School:
General average of 87%, no grades lower than 83% in any subject (academic and non-academic), no grade lower than 80% in Conduct.
High School:
General Average of 87% no grades lower than 80% in any subject (academic and non-academic), no grade lower than 80% in Conduct.
Honor cards are given after every quarter to pupils/students who meet the required grade/average.)
Note: The computation is based on the units assigned to each subject.
Conditionally Enrolled pupils/students who qualified as Outstanding Pupil/Student will be given due recognition.
Additional bases for graduating class:
The ranking in academics shall be based on the general average of the graduating pupil/student in the last two (2) curriculum years on a one third two thirds basis. The student/pupil with the highest average will be considered first in rank.
To determine the rank of each candidate, the ranking on the quality factor is multiplied by the corresponding weight and the sum thereof, divided by ten.
Academic Weight ------------- 60%
Co-curricular ------------------ 30%
Conduct ------------------------ 10%
(Note: The same system of computation is applied to the lower grades/year levels.
COMPUTATION OF ACADEMIC GRADES
For Grade School and High School:
Grade computation is based on the following:
50% Quizzes (oral tests in English and Filipino included)
30% Periodic Test
20% Class Standing (recitations, assignments, book reports, themes, experiments, projects included)
Religion is a way of life and because of this; a significantly different rating system will be used to determine the grade of the students. Focus is given more on the practical applications to real life situations. Rating to be used will be:
20 % Quizzes
20 % P. T.
20% C.S
Homework – 5%
Recitation – 10%
Seatwork - 5%
20 % Special Project / Assignment
20 % Membership and participation in the clubs and
religious activities inside and outside the
classroom. Membership and involvement in
parish organizations and ministries
100% Total Raw Score
TUTORING
The school discourages any teacher from engaging in private tutoring. However, under circumstances when this service is reasonably needed by the pupil/student, the following are to be followed:
1. No teacher shall tutor his/her own pupil/student or a student in the level where he/she teaches.
2. The Adviser shall recommend to the office pupil/student who needs to be tutored.
3. The Principal shall study the recommendation and after determining its validity, endorses the recommendation to the adviser who in turn officially notifies the parents of the pupil/students concerned.
4. Tutoring should be done outside the school.
5. Any tutoring done without observing the above mentioned guidelines shall be subject to disciplinary action.
(Note: Subject teachers give refresher courses to students whose grades are 70% - 72%).
CODE OF DISCIPLINE
Pupils/Students who enroll at St. Joseph’s Academy are bound to comply with the rules and regulations of the school.
Pupils/Students are expected:
1. To be aware of their responsibility of upholding and projecting a good image of St. Joseph’s Academy.
2. To value self-discipline based on self-respect and respect for others.
3. To manifest their Catholic faith through active participation in the liturgical celebrations and Spiritual Formation Program of the school and the parish.
Provisions Exclusive for the Grade School Pupils
SJA as an institution envisions providing the necessary values which would prepare the children to become independent and responsible. However, with the changing conditions of their environment, they tend to disobey the policies and guidelines set by the school. It is for this reason that the school formulated special provisions exclusive for the grade school pupils.
Approach
It has been the observation that children in the grade school commit the same violations as the high school students. The difference lies in their intention. Because of the children’s level of maturity or understanding, the approach should be more of parenting/counseling and will consider the context or situations of the grade school pupils as follows:
1. Psychology of the Child
2. Historical or Family Background
3. Role of parents which will be highly recommended
4. Concepts of collaboration and coordination between the school and the
home which will be highly employed.
The very end of which will not be punishment but forming them. The value of the child’s total development will always be taken into consideration.
Procedure
As stated in the Manual of Regulations for Private Schools on the authority to maintain school discipline, school officials and teachers shall have the right to impose appropriate and reasonable disciplinary measures on children who commit infractions of good discipline. However, no cruel or physically harmful punishment shall be imposed against any pupil.
In consonance with the Manual of Regulations for Private School, St. Joseph’s Academy will require its pupil who violates the rules and regulations to undergo regular counseling sessions/ formations with their parents. Parents will be informed through their children of their offenses and the special place or venue will be accorded. Series of formations/ counseling will be designed by the Prefect of Discipline, Guidance Counselor, Center for Integral Evangelization ( CIE ) and the School Chaplain. Pupil violation will be treated more like a child to a father/ mother approach. Children should feel that they did something wrong and this should be corrected.
Steps;
A. For offenses which are not very serious in nature:
1. Class Adviser/Subject teacher talks to the child about the offense committed.
2. Parents will be informed of the conduct of their children.
B. For a persistent offender (a child who commits an offense for five times or more), a formation/counseling program is designed by the Guidance Counselor, Center for Integral Evangelization (CIE), School Chaplain and Prefect of Discipline.
The stages for implementation are:
1. A special agreement is signed by the parent and the school represented by the Prefect of Discipline.
2. The parent and the child attend the counseling program.
3. Films that speak about family values are viewed by the parent and the child.
4. Conference with the Prefect of Discipline.
The parents’ inability to comply, collaborate or cooperate in the on-going formation/counseling session may be a cause for the child’s low grade in Conduct, conditionally-enrolled status or recommendation for transfer.
CONDUCT OUTSIDE THE SCHOOL
Pupils/Students of St. Joseph’s Academy are expected:
To perform their civic duties in as far as the activities they engage in are not in conflict without prejudice to the policies and objectives of the school.
To keep away from bars, gambling joints and other places of ill-repute and to refrain from joining in immoral activities. Students found in these places, and/or are members of the group engaging in the mentioned activities shall be subject to disciplinary action.
To refrain from associating with men and women of questionable character and mean conduct or to join fraternities, sororities or gangs. Fraternities, sororities or gangs are not allowed within or outside the school.
To secure a permit to hold outside the school activities as excursions, field trips, picnics.
To refrain from the use of prohibited drugs because they are hazards to students.
To avoid going to malls and amusement centers when in school uniform unless accompanied by parents/guardians.
To comply with the academic requirements and school policies before joining beauty contests, show business and the like.
To wear school uniform properly and with dignity.
CONDUCT INSIDE THE SCHOOL
The pupils/students are expected:
1. To observe silence and decorum during line formation and flag ceremony, when going up or down the stairs and when passing along the corridors. Same should be done in the library, chapel, clinic, conference rooms where sessions are going on and in other areas on the campus where silence is required.
2. To sing the National Anthem and the school hymn and to recite the Panatang Makabayan, Mission-Vision and Prayer to St. Joseph with reverence during the morning ceremony and other school functions.
3. To pray before and after class.
4. To stand in attention and joins in the recitation of the “Angelus” and ‘3 o’clock Prayer”.
5. To respect and obey the school authorities.
6. To report immediately to the Class Adviser or Prefect of Discipline any misunderstanding between pupils/students.
7. To practice modesty in words and in actions.
8. To keep the school campus clean, tidy and orderly.
9. To practice the value of industry.
10. To value and protect school properties by handling them with care.
11. To wear the ID card at all times in the campus.
12. To bring with them all required projects or assignments. Parents are discouraged to bring such requirement to school. Pupils/Students should be trained to be responsible for their things.
13. To observe curfew hours starting 5:30 p.m. For important affairs beyond curfew hour or those held on Saturdays and Sundays, written permit should be secured from the Principal’s Office or to the Office of the Prefect of Discipline.
14. To seek the approval of the Principal or Head of Discipline or Student Council Adviser before posting or circulating any poster or circulating any information inside or outside the school campus.
15. To refrain from buying in the canteen and not to making phone calls during class hours. For emergency cases, pupils/students must secure a written permit from the Principal’s Office.
16. To refrain from bringing cellular phones, compact disks,
Discman, walkman, game boy, and the like. (Violation of
this guideline could lead to confiscation of the said items.
The Prefect of Discipline or any employee authorized by the Prefect of Discipline or any faculty member has the right to search or confiscate the above mentioned paraphernalias.)
17. To transact official business with proper school authorities only.
18. To refrain from going out of the campus without a written permission from the Principal/Discipline Officer.
Note:
1. Violation of any of the above rules will mean minor or major offense as stated in the code of discipline.
CLASSROOM DISCIPLINE
Effective classroom discipline provides an atmosphere conducive to the teaching-learning process.
1. Each Pupil/Student is assigned a seat according to the seat plan made by the Adviser. However, the subject teacher may change temporarily the seating arrangement during his class. Of so needed a pupil/student may transfer temporarily or permanently as the case may be for valid reason, with the permission of the class adviser or subject teacher.
2. Pupils/Students should give due respect to teachers and classmates. Making insulting remarks, name calling and laughing at the mistakes of others should be avoided.
Pupils/Students are expected to stand when the teacher enters the classroom, during the opening and closing prayers and whenever a visitor enters the room.
Pupils/students should wait for their teacher quietly inside the room. If the teacher fails to report to his/her class in five (5) minutes, the Class President should notify the Principal.
Pupils/Students should avoid roaming around the room and transferring seats during class hours.
Pupils/Students should avoid howling and shouting.
Pupils/Students should sit properly and keep their feet off the walls and back of chairs. Good posture is a manifestation of good manners and one’s interest in class.
Pupils/Students should refrain from writing anything on the blackboard and bulletin board unless given permission by the teacher.
Pupils/Students should maintain cleanliness and orderliness in the classroom at all times.
Violation of the said rules and regulations will affect the conduct grades (6 accumulated violations for H.S and 12 for G.S. will mean a grade of 75% in conduct
SCHOOL DISCIPLINE
The three (3) categories of administrative penalties as stipulated on Sec 77 of the Manual of Regulations for Private Schools are the following: Suspension, exclusion and expulsion
Each of the following minor offenses shall be dealt with suspension, exclusion or expulsion based on the frequency of the offense:
1. Petty quarreling
2. Playing rough games involving physical contact
3. Repeated bullying ( this also includes giving of alias or name calling or name dropping)
4. Wearing double earrings for girls, pierced ears and wearing earrings for boys; wearing of anklets, wristband, or friendship band
5. Non-participation in school programs due to sheer indifference and disinterest
6. Use of foul language or unsound remarks
7. Going to malls in uniform
8. Joining contest outside the campus without notifying the school
9. Loitering and standing by at restricted areas during class hours
10. Leaving used cups, spoons, forks, and plates anywhere in the campus
11. Excessive use of gel for fad. Application of hair dye and nail polish, wearing make-up and growing long nails
12. Improper use of uniform which also includes unbuttoned shirt or blouse, not wearing the prescribed school ID, undershirt (boys and girls), flat black shoes, SJA socks, and proper PE/CAT uniform
13. Wearing cap inside the campus
14. Shouting, yelling and laughing boisterously during line formation, classes, going up and down the classroom or anywhere in the campus, in public utility vehicles and in other places
15. Attaching stickers, drawings, pictures, etc., on the Student’s Handbook/Diary and school ID
16. Not following the prescribed haircut during inspection every first Monday of the month
17. Borrowing or lending books, notebooks, ID, rubber shoes, PE uniform or any school materials from classmates/other sections
18. Eating inside the classroom
19. Spitting on the grounds, classroom and corridors
20. Ignoring library, laboratory, computer laboratory, SJA Hall, sports field, gym and AV center rules and regulations
21. Failure to submit intentionally or unintentionally excuse slips or letter of excuse
22. Staying in the classroom, corridors or staircases during recess and lunch break
23. Failure to bring the Student Handbook and Diary everyday
24. Running away from a person in authority to avoid getting caught
Sanctions on similar or varied Minor Offenses: (per grading period)
1. First to Third Offenses: The student is reprimanded and required to sign the Student Conduct Report (SCR).
2. Fourth and Fifth Offenses: Parents/Guardians are summoned by the Class Adviser (GS) and Prefect of Discipline and/or Class Adviser (HS).
3. Sixth Offense: (Considered major offense) Suspension for 1-3 days
A. SUSPENSION: A sanction which allows the school to deny or deprive an erring pupil or student to attend classes for a period not exceeding twenty (20%) percent of the prescribed class days for the school year or term. The decision of the school on every case involving the penalty of suspension which exceeds twenty (20%) percent of the prescribed school days for a school year or term shall be sent to the Regional Office concerned within ten days from the termination of the investigation of each case for purposes of information.
MAJOR OFFENSES
1. Cheating
a. during periodic examination
b. during quiz
(The act of cheating also includes unauthorized possession of notes relative to the examination whether the student uses them or not)
2. Vandalism, destruction of school property or property of others.
3. Assault upon administrators, teachers, employees and students, as well as writing or uttering defamatory or libelous statements against them
4. Using threats upon another pupil/student and/or provoking another person to commit misconduct
5. Stealing, extortion, harassment, or an attempt thereof causing physical harm to students.
6. Insubordination, disobedience, disrespect, dishonesty, discourtesy and/or unbecoming of a student to any school official, faculty member or non-academic employee (including maintenance and canteen employees) especially when such act tends to put any of the above mentioned in a bad light.
7. Erasing, forging or tampering remarks or signatures in the Student’s Diary, notebook, assignment, quizzes/test papers, school records or credentials, forms/admission/exit slips, letters and other similar documents where signatures are needed, and submitting false information.
8. Act of lasciviousness, possession of pornographic materials and participation in immoral activities
9. Engaging in too much public display of affection (PDA) within the school premises and in public utility vehicles especially in uniform.
10. Habitual disregard or willful violation of established policies and regulations.
11. Taking part in fights or brawls in the school campus/classroom or calling an outsider to start trouble and hooliganism.
12. Misbehaving, noisy and disrespectful during the celebration of the Eucharist, recollection, retreat and other similar services.
13. Possession and/or use of gambling paraphernalia.
14. Going to gambling joints and bars
15. Smoking and drinking liquor inside and
outside the school premises
16. Chewing gum inside the classroom or in the school premises
17. Truancy (cutting classes)
18. Littering
19. Bringing cell phone (intentionally or unintentionally) in the classroom/campus.
20. Wearing tattoos for both boys and girls, and permanent eyebrows for girls.
21. Accessory to any of the above offenses
Sanctions for Major Offenses: A grade of 70 in conduct, 3 days suspension and will be conditionally enrolled for the next school year. Students will not attend classes but will report to school to do community service. Suspension is not implemented in the Grade School Department. Instead, the sanction is reflected in the conduct grade.)
B. EXCLUSION: Exclusion is a penalty which allows the school to exclude or drop from the school list the name of the erring pupil or student for being undesirable and transfer credentials immediately issued. A summary investigation shall be conducted, and no prior approval by the Department of Education is required on the imposition of the penalty. The decision of the school on every case involving the penalty of exclusion from the rolls, together with all the pertinent papers thereof, shall be filed in the school for one year in order to afford the Department of Education the opportunity to review the case in the event an appeal is made by the party concerned.
The following are the offenses that are dealt with exclusion:
1. Proven theft
2. Inflicting grave physical injury to a person
3. Shoplifting
4. Immoral Acts (premarital sex, extra-marital sex, live-in pregnancy, abortion, engaging in prostitution, acts of lesbianism/homosexuality)
5. Acts that bring the name of the school into disrepute such as public malice, crime or vice or circumstances that cause dishonor or discredit
6. Sacrilegious acts (profanation, desecration, misuse of sacred things and other similar acts)
C. EXPULSION: Expulsion is an extreme penalty on an erring pupil or student consisting of his exclusion from admission to any public or private school in the Philippines with the prior approval of the Secretary of Education. The decision of the school on every case involving expulsion, together with the supporting papers shall be forwarded to the Regional Office concerned within ten days from the termination of the investigation of each case.
The following are the offenses that are dealt with expulsion:
1. Possession or use of prohibited drugs
2. Possession of deadly weapons or explosives of any kind
3. Organizing or joining fraternities/sororities or gangs or affiliation with any of the said groups
4. Any form of hazing committed within or outside the school
5. Instigating or leading illegal strikes or similar concerted activities resulting in the disruption of classes
ATTENDANCE: Absences and Tardiness
ABSENCES:
1. Pupils/Students should attend classes starting the first day of school. Classes missed due to late enrolment shall be considered absences.
2. Absences of more than 20% of the required total number of class and laboratory periods in a given time are not given credit.
3. A pupil/student who was absent for ten consecutive days without being excused by the Prefect of the Discipline is “dropped” from the enrolment list.
4. As soon as a pupil/student goes back to school after an absence, he reports to the Prefect of Discipline (H.S)/ Class adviser (G.S.) and presents an excuse letter in the diary signed by the parent or official guardian. An admission slip is then issued and the pupil/student shall be allowed to attend his class.
5. Excused absence does not exempt pupils/students from accomplishing the requirement/s of the subjects covered by the class during their absence.
a. 3 unexcused absences – Parents are informed through a letter
b. 4 unexcused absences - The student is suspended for one (1) day and is required to render school community service. He/She shall be given a grade of 75% in Conduct. If he/she is absent during his/her suspension period he/she will be given the same sanction as soon as he/she reports to school.
Note: 3 unexcused half day absences – warning
4 unexcused half day absences – suspension for 1 day
6. Pupils/Students who leave the class without permission from the teacher of a particular period shall be marked absent.
7. The score for a missed quiz shall be computed using the ratio and proportion provided the absences are excused
TARDINESS
1. A pupil/student is considered tardy when she/he is not in the line formation at the start of the morning ceremony. He/she is then required to secure an admission slip from the Prefect of Discipline. Tardiness starts after 7:20A.M.
2. After recess in the morning and in the afternoon and after lunch break, a pupil/student is late if he is not in the line formation after the bell rings for the second time.
3. Habitual tardiness in coming to school (per grading period):
a. 3 unexcused tardiness – Parents are informed through a letter
b. 4 unexcused tardiness - The student is suspended for one (1) day and is required to school community service. He/She shall be given a grade of 75% in Conduct. If he/she is absent during his/her suspension period he/she will be given the same sanction as soon as he/she reports to school.
4. If a pupil/student accumulates ten (10) tardiness (excused and not excused) within the school year, he/she will be conditionally
enrolled for the next school year.
5. Suspension is not implemented in the Grade School Department.
Instead, the sanction is reflected in the conduct grade.
The diary is the proper communication of teachers to parents about
the attitude and performance of the pupils/students. Any letter by the
adviser, teacher, Prefect of Discipline and Principal with their sign is
official document of the school.
The Prefect of Discipline decides on the validity of the reason for tardiness of the pupil/student.
Note:
Depending on the weight of the offense, the following sanctions shall be imposed:
1. Oral reprimand/warning to pupil/student.
2. Issuance of written warning or the Pupil/Student Conduct Report (PCR/SCR) for minor offenses. This has to be signed by the parents/guardians. And has to be returned to the adviser (GS), class adviser or Prefect of Discipline (HS) for filing and records purposes.
3. Issuance of Violation Report (VR) or suspension letter for major offenses or series of minor offenses. It has to be signed by the parents/guardians and must be returned to the Adviser or Prefect of Discipline for filing and records purposes (for High School).
4. For every twelve (12) accumulated minor offenses in the Grade School and six (6) accumulated minor offenses in the High School, a pupil/student will automatically receive 75% in conduct.
5. Community Service (for High School)
a. 1-5 days of service to be rendered in the office/s and or other venue/s assigned.
6. Suspension (for HS)
a. Regular suspension prohibits attendance in regular classes but demands the student’s presence in the Principal’s/Discipline Office.
b. Preventive suspension prohibits the student’s presence in school or in any other school related activity in or off-campus.
7. Prohibition from participating in school functions such as commencement exercises, sports fest, etc… A senior shall not be allowed to participate in the commencement exercise if he commits a serious offense or series of minor offenses warranting such a sanction during the school year.
8. Disciplinary Probation (DP) or Conditionally Enrolled (CE) status is a restraining measure imposed for one (1) calendar year on a pupil/student who has been found guilty of consistent misbehavior or a single grave breach of conduct. This is primarily meant to help the student develop self-discipline and improve his conduct.
9. Recommended for Transfer – Students clearly unable to cope with school work by reasons of serious emotional problems, continued behavioral problems; or the conspicuously uncooperative or destructive attitude of the parents shall be urged to transfer to another school. Prior to this decision, discussion shall be held regarding the student’s condition and possible remedial efforts shall be explored. The final recommendation regarding the transfer is made by the Principal, Prefect of Discipline, Teacher and Parents, in consultation with the Director. The transfer shall take place at the end of the school year. The Administrative Council is the final recourse in all disciplinary situations and may waive or amend disciplinary rules for just cause at its discretion.
10. Exclusion/Dismissal – is a penalty which allows the school to exclude or drop the name erring student from the school rolls for being undesirable.
11. Pupils/Students who commit major offenses are barred from any student organization position or from interschool in any athletic or academic competitions.
The members of the Board of Discipline convene whenever a serious violation of the Code of Conduct and Discipline is committed by a pupil/student.
PROCEDURE FOR DISCIPLINARY ACTION
The Class Adviser and/or the Subject Teachers shall handle minor infractions of the school’s rules and regulations. A Record of Students (ROS) will be issued to the Adviser to record minor/major infractions, absences and tardiness of pupils/students. The Class Adviser or the Class Secretary then forwards the ROS to the Principal (GS) and Office of the Prefect of Discipline (HS).
For major infractions or series of minor offenses (HS), a Violation Report (VR) or suspension letter shall be issued by the Prefect of Discipline to the student. The student shall have the VR or letter signed by his/her parent. The same has to be submitted to the Class Adviser who will then forward it to the Prefect of Discipline.
The Prefect of Discipline shall initially handle Offenses that warrant exclusion or dismissal. He convenes with the Discipline Committee for further investigation and recommendation.
NON-READMISSION
Pupils/Students under CONDITIONAL STATUS
Poor Academic Performance
-Students who fail in any subject at the end of the school year (for High School)
-Pupils who receive a general average below 76.5% at the end of the school year (for Grade School)
Poor Conduct Grade
-Pupils/Students who get an average grade below 80% at the end of the school year.
Incorrigibility
Pupils/Students who frequently violate any rule or regulation of the school or have become incapable of
The three (3) categories of administrative penalties as stipulated on Sec 77 of the Manual of Regulations for Private Schools are the following: Suspension, exclusion and expulsion
Each of the following minor offenses shall be dealt with suspension, exclusion or expulsion based on the frequency of the offense:
1. Petty quarreling
2. Playing rough games involving physical contact
3. Repeated bullying ( this also includes giving of alias or name calling or name dropping)
4. Wearing double earrings for girls, pierced ears and wearing earrings for boys; wearing of anklets, wristband, or friendship band
5. Non-participation in school programs due to sheer indifference and disinterest
6. Use of foul language or unsound remarks
7. Going to malls in uniform
8. Joining contest outside the campus without notifying the school
9. Loitering and standing by at restricted areas during class hours
10. Leaving used cups, spoons, forks, and plates anywhere in the campus
11. Excessive use of gel for fad. Application of hair dye and nail polish, wearing make-up and growing long nails
12. Improper use of uniform which also includes unbuttoned shirt or blouse, not wearing the prescribed school ID, undershirt (boys and girls), flat black shoes, SJA socks, and proper PE/CAT uniform
13. Wearing cap inside the campus
14. Shouting, yelling and laughing boisterously during line formation, classes, going up and down the classroom or anywhere in the campus, in public utility vehicles and in other places
15. Attaching stickers, drawings, pictures, etc., on the Student’s Handbook/Diary and school ID
16. Not following the prescribed haircut during inspection every first Monday of the month
17. Borrowing or lending books, notebooks, ID, rubber shoes, PE uniform or any school materials from classmates/other sections
18. Eating inside the classroom
19. Spitting on the grounds, classroom and corridors
20. Ignoring library, laboratory, computer laboratory, SJA Hall, sports field, gym and AV center rules and regulations
21. Failure to submit intentionally or unintentionally excuse slips or letter of excuse
22. Staying in the classroom, corridors or staircases during recess and lunch break
23. Failure to bring the Student Handbook and Diary everyday
24. Running away from a person in authority to avoid getting caught
Sanctions on similar or varied Minor Offenses: (per grading period)
1. First to Third Offenses: The student is reprimanded and required to sign the Student Conduct Report (SCR).
2. Fourth and Fifth Offenses: Parents/Guardians are summoned by the Class Adviser (GS) and Prefect of Discipline and/or Class Adviser (HS).
3. Sixth Offense: (Considered major offense) Suspension for 1-3 days
A. SUSPENSION: A sanction which allows the school to deny or deprive an erring pupil or student to attend classes for a period not exceeding twenty (20%) percent of the prescribed class days for the school year or term. The decision of the school on every case involving the penalty of suspension which exceeds twenty (20%) percent of the prescribed school days for a school year or term shall be sent to the Regional Office concerned within ten days from the termination of the investigation of each case for purposes of information.
MAJOR OFFENSES
1. Cheating
a. during periodic examination
b. during quiz
(The act of cheating also includes unauthorized possession of notes relative to the examination whether the student uses them or not)
2. Vandalism, destruction of school property or property of others.
3. Assault upon administrators, teachers, employees and students, as well as writing or uttering defamatory or libelous statements against them
4. Using threats upon another pupil/student and/or provoking another person to commit misconduct
5. Stealing, extortion, harassment, or an attempt thereof causing physical harm to students.
6. Insubordination, disobedience, disrespect, dishonesty, discourtesy and/or unbecoming of a student to any school official, faculty member or non-academic employee (including maintenance and canteen employees) especially when such act tends to put any of the above mentioned in a bad light.
7. Erasing, forging or tampering remarks or signatures in the Student’s Diary, notebook, assignment, quizzes/test papers, school records or credentials, forms/admission/exit slips, letters and other similar documents where signatures are needed, and submitting false information.
8. Act of lasciviousness, possession of pornographic materials and participation in immoral activities
9. Engaging in too much public display of affection (PDA) within the school premises and in public utility vehicles especially in uniform.
10. Habitual disregard or willful violation of established policies and regulations.
11. Taking part in fights or brawls in the school campus/classroom or calling an outsider to start trouble and hooliganism.
12. Misbehaving, noisy and disrespectful during the celebration of the Eucharist, recollection, retreat and other similar services.
13. Possession and/or use of gambling paraphernalia.
14. Going to gambling joints and bars
15. Smoking and drinking liquor inside and
outside the school premises
16. Chewing gum inside the classroom or in the school premises
17. Truancy (cutting classes)
18. Littering
19. Bringing cell phone (intentionally or unintentionally) in the classroom/campus.
20. Wearing tattoos for both boys and girls, and permanent eyebrows for girls.
21. Accessory to any of the above offenses
Sanctions for Major Offenses: A grade of 70 in conduct, 3 days suspension and will be conditionally enrolled for the next school year. Students will not attend classes but will report to school to do community service. Suspension is not implemented in the Grade School Department. Instead, the sanction is reflected in the conduct grade.)
B. EXCLUSION: Exclusion is a penalty which allows the school to exclude or drop from the school list the name of the erring pupil or student for being undesirable and transfer credentials immediately issued. A summary investigation shall be conducted, and no prior approval by the Department of Education is required on the imposition of the penalty. The decision of the school on every case involving the penalty of exclusion from the rolls, together with all the pertinent papers thereof, shall be filed in the school for one year in order to afford the Department of Education the opportunity to review the case in the event an appeal is made by the party concerned.
The following are the offenses that are dealt with exclusion:
1. Proven theft
2. Inflicting grave physical injury to a person
3. Shoplifting
4. Immoral Acts (premarital sex, extra-marital sex, live-in pregnancy, abortion, engaging in prostitution, acts of lesbianism/homosexuality)
5. Acts that bring the name of the school into disrepute such as public malice, crime or vice or circumstances that cause dishonor or discredit
6. Sacrilegious acts (profanation, desecration, misuse of sacred things and other similar acts)
C. EXPULSION: Expulsion is an extreme penalty on an erring pupil or student consisting of his exclusion from admission to any public or private school in the Philippines with the prior approval of the Secretary of Education. The decision of the school on every case involving expulsion, together with the supporting papers shall be forwarded to the Regional Office concerned within ten days from the termination of the investigation of each case.
The following are the offenses that are dealt with expulsion:
1. Possession or use of prohibited drugs
2. Possession of deadly weapons or explosives of any kind
3. Organizing or joining fraternities/sororities or gangs or affiliation with any of the said groups
4. Any form of hazing committed within or outside the school
5. Instigating or leading illegal strikes or similar concerted activities resulting in the disruption of classes
ATTENDANCE: Absences and Tardiness
ABSENCES:
1. Pupils/Students should attend classes starting the first day of school. Classes missed due to late enrolment shall be considered absences.
2. Absences of more than 20% of the required total number of class and laboratory periods in a given time are not given credit.
3. A pupil/student who was absent for ten consecutive days without being excused by the Prefect of the Discipline is “dropped” from the enrolment list.
4. As soon as a pupil/student goes back to school after an absence, he reports to the Prefect of Discipline (H.S)/ Class adviser (G.S.) and presents an excuse letter in the diary signed by the parent or official guardian. An admission slip is then issued and the pupil/student shall be allowed to attend his class.
5. Excused absence does not exempt pupils/students from accomplishing the requirement/s of the subjects covered by the class during their absence.
a. 3 unexcused absences – Parents are informed through a letter
b. 4 unexcused absences - The student is suspended for one (1) day and is required to render school community service. He/She shall be given a grade of 75% in Conduct. If he/she is absent during his/her suspension period he/she will be given the same sanction as soon as he/she reports to school.
Note: 3 unexcused half day absences – warning
4 unexcused half day absences – suspension for 1 day
6. Pupils/Students who leave the class without permission from the teacher of a particular period shall be marked absent.
7. The score for a missed quiz shall be computed using the ratio and proportion provided the absences are excused
TARDINESS
1. A pupil/student is considered tardy when she/he is not in the line formation at the start of the morning ceremony. He/she is then required to secure an admission slip from the Prefect of Discipline. Tardiness starts after 7:20A.M.
2. After recess in the morning and in the afternoon and after lunch break, a pupil/student is late if he is not in the line formation after the bell rings for the second time.
3. Habitual tardiness in coming to school (per grading period):
a. 3 unexcused tardiness – Parents are informed through a letter
b. 4 unexcused tardiness - The student is suspended for one (1) day and is required to school community service. He/She shall be given a grade of 75% in Conduct. If he/she is absent during his/her suspension period he/she will be given the same sanction as soon as he/she reports to school.
4. If a pupil/student accumulates ten (10) tardiness (excused and not excused) within the school year, he/she will be conditionally
enrolled for the next school year.
5. Suspension is not implemented in the Grade School Department.
Instead, the sanction is reflected in the conduct grade.
The diary is the proper communication of teachers to parents about
the attitude and performance of the pupils/students. Any letter by the
adviser, teacher, Prefect of Discipline and Principal with their sign is
official document of the school.
The Prefect of Discipline decides on the validity of the reason for tardiness of the pupil/student.
Note:
Depending on the weight of the offense, the following sanctions shall be imposed:
1. Oral reprimand/warning to pupil/student.
2. Issuance of written warning or the Pupil/Student Conduct Report (PCR/SCR) for minor offenses. This has to be signed by the parents/guardians. And has to be returned to the adviser (GS), class adviser or Prefect of Discipline (HS) for filing and records purposes.
3. Issuance of Violation Report (VR) or suspension letter for major offenses or series of minor offenses. It has to be signed by the parents/guardians and must be returned to the Adviser or Prefect of Discipline for filing and records purposes (for High School).
4. For every twelve (12) accumulated minor offenses in the Grade School and six (6) accumulated minor offenses in the High School, a pupil/student will automatically receive 75% in conduct.
5. Community Service (for High School)
a. 1-5 days of service to be rendered in the office/s and or other venue/s assigned.
6. Suspension (for HS)
a. Regular suspension prohibits attendance in regular classes but demands the student’s presence in the Principal’s/Discipline Office.
b. Preventive suspension prohibits the student’s presence in school or in any other school related activity in or off-campus.
7. Prohibition from participating in school functions such as commencement exercises, sports fest, etc… A senior shall not be allowed to participate in the commencement exercise if he commits a serious offense or series of minor offenses warranting such a sanction during the school year.
8. Disciplinary Probation (DP) or Conditionally Enrolled (CE) status is a restraining measure imposed for one (1) calendar year on a pupil/student who has been found guilty of consistent misbehavior or a single grave breach of conduct. This is primarily meant to help the student develop self-discipline and improve his conduct.
9. Recommended for Transfer – Students clearly unable to cope with school work by reasons of serious emotional problems, continued behavioral problems; or the conspicuously uncooperative or destructive attitude of the parents shall be urged to transfer to another school. Prior to this decision, discussion shall be held regarding the student’s condition and possible remedial efforts shall be explored. The final recommendation regarding the transfer is made by the Principal, Prefect of Discipline, Teacher and Parents, in consultation with the Director. The transfer shall take place at the end of the school year. The Administrative Council is the final recourse in all disciplinary situations and may waive or amend disciplinary rules for just cause at its discretion.
10. Exclusion/Dismissal – is a penalty which allows the school to exclude or drop the name erring student from the school rolls for being undesirable.
11. Pupils/Students who commit major offenses are barred from any student organization position or from interschool in any athletic or academic competitions.
The members of the Board of Discipline convene whenever a serious violation of the Code of Conduct and Discipline is committed by a pupil/student.
PROCEDURE FOR DISCIPLINARY ACTION
The Class Adviser and/or the Subject Teachers shall handle minor infractions of the school’s rules and regulations. A Record of Students (ROS) will be issued to the Adviser to record minor/major infractions, absences and tardiness of pupils/students. The Class Adviser or the Class Secretary then forwards the ROS to the Principal (GS) and Office of the Prefect of Discipline (HS).
For major infractions or series of minor offenses (HS), a Violation Report (VR) or suspension letter shall be issued by the Prefect of Discipline to the student. The student shall have the VR or letter signed by his/her parent. The same has to be submitted to the Class Adviser who will then forward it to the Prefect of Discipline.
The Prefect of Discipline shall initially handle Offenses that warrant exclusion or dismissal. He convenes with the Discipline Committee for further investigation and recommendation.
NON-READMISSION
Pupils/Students under CONDITIONAL STATUS
Poor Academic Performance
-Students who fail in any subject at the end of the school year (for High School)
-Pupils who receive a general average below 76.5% at the end of the school year (for Grade School)
Poor Conduct Grade
-Pupils/Students who get an average grade below 80% at the end of the school year.
Incorrigibility
Pupils/Students who frequently violate any rule or regulation of the school or have become incapable of
being corrected for:
-Have suspended twice in a year
-Having received a conduct grade lower than 80 in any three (3) grading periods
-Pupils/Students who took two (2) consecutive summer classes.
-Students who have outstanding financial obligations at the end of the school year.
STATUS OF STUDENTS
A. REGULAR STATUS
Students who do not have any academic or conduct deficiencies
B. CONDITIONAL STATUS
1. ACADEMIC DEFICIENCY
1.1 For Grade School:
- General average of 76.49 and below in Academics
1.2 For High School:
- Those who were admitted as repeaters.
- Those who took two consecutive summer classes
2. CONDUCT DEFICIENCY
2.1. One who gets a grade lower than 80 in any two grading period.
2.2. One who gets a grade of one 75 in any grading period due to minor offenses caused by
-Have suspended twice in a year
-Having received a conduct grade lower than 80 in any three (3) grading periods
-Pupils/Students who took two (2) consecutive summer classes.
-Students who have outstanding financial obligations at the end of the school year.
STATUS OF STUDENTS
A. REGULAR STATUS
Students who do not have any academic or conduct deficiencies
B. CONDITIONAL STATUS
1. ACADEMIC DEFICIENCY
1.1 For Grade School:
- General average of 76.49 and below in Academics
1.2 For High School:
- Those who were admitted as repeaters.
- Those who took two consecutive summer classes
2. CONDUCT DEFICIENCY
2.1. One who gets a grade lower than 80 in any two grading period.
2.2. One who gets a grade of one 75 in any grading period due to minor offenses caused by
tardiness/absences that resulted to suspension.
2.3. One who gets a grade of one 75 in any grading period due to any suspension
2.4. One who gets a grade of 70 due to major offenses resulting to suspension.
2.5. One who accumulates a total of ten (10) tardiness (excused and not excused) within the school year.
Reminders for pupils/students with Conditional Status
1. Written agreements are duly signed by pupil/student, parents
concerned and school officials are given to pupils/students placed on conditional status at the beginning of the school year
2. Pupils/Students on conditional status are disqualified from any
elective position in the classroom, school organizations and
Student Council.
2. They shall be excluded from the school rolls within the school
year should any violation of the conditions warrant immediate
dismissal.
4. Those in conditional status due to poor conduct grade must report to
the Prefect of Discipline for conferences and follow-up on their
conduct performances. Pupils/Students are allowed to enroll on
conditional status only once.
5. The decision not to re-admit pupils/students on conditional status
for the next school year shall be determined during the school
year-end deliberation by the Subject Teachers, Prefect of Discipline, Guidance Counselor, Class Adviser, Principal and Director. The decision of non-readmission shall be expressed in writing to the pupils/students and their parents/guardians.
2.3. One who gets a grade of one 75 in any grading period due to any suspension
2.4. One who gets a grade of 70 due to major offenses resulting to suspension.
2.5. One who accumulates a total of ten (10) tardiness (excused and not excused) within the school year.
Reminders for pupils/students with Conditional Status
1. Written agreements are duly signed by pupil/student, parents
concerned and school officials are given to pupils/students placed on conditional status at the beginning of the school year
2. Pupils/Students on conditional status are disqualified from any
elective position in the classroom, school organizations and
Student Council.
2. They shall be excluded from the school rolls within the school
year should any violation of the conditions warrant immediate
dismissal.
4. Those in conditional status due to poor conduct grade must report to
the Prefect of Discipline for conferences and follow-up on their
conduct performances. Pupils/Students are allowed to enroll on
conditional status only once.
5. The decision not to re-admit pupils/students on conditional status
for the next school year shall be determined during the school
year-end deliberation by the Subject Teachers, Prefect of Discipline, Guidance Counselor, Class Adviser, Principal and Director. The decision of non-readmission shall be expressed in writing to the pupils/students and their parents/guardians.
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